CPANSec meeting details & minutes

When is the next CPAN Security Group meeting?

Time: on Mar 26th, 2025, at 17:00 UTC. (Other timezones; Time & Date iCal download; Google Calendar w/iCal)
Duration: 1 hour (timeboxed)
- We may start early for introductions, socializing and fixing A/V issues; and can stay longer for Q&A.
- Please add any agenda items you wish to speak on at least a few hours in advance.
- The meeting is primarily for sharing progress; If you have lots of questions, please ask them before/after the timeboxed period.
- Changes in how we organize ourselves and work are discussed and decided under the “Operating changes” agenda item.
Location: Online, in the CPANSec Matrix channel, using the Jitsi widget for video conferencing
Agenda: Announced in the IRC and Matrix channels before each meeting; The agenda is made collaboratively before each meeting — Please join our channels to contribute!

Meeting minutes currently under review on Github (usually available some days after a meeting).

When an item (task, topic or event) is done, discussed or attended: Summarize and check the box
When an item needs to be done/discussed/attended, add @names and notes, and leave box unchecked
When writing minutes from an agenda, let items, summaries and notes with checked boxes remain
When creating an agenda from the previous minutes, remove items, summaries and notes with checked boxes
- Sub-items without checkboxes are summaries or notes to the previous item
Items without checkboxes or @names are for information or finding volunteers
Create tickets items are around for too long, or no-one volunteers

@name - Tasks that need to happen after the meeting get an empty checkbox and the @name of the person leading the work (possibly with helpers);
- Relevant information can be added as sub-items
- @name - Tasks in sub-items are sub-tasks, and have a @name associated
@name - Tasks that weren’t completed until this meeting have their checkbox remain unfilled, so we remember to find out again during the next meeting if the task is done
@sjn - Tasks that are completed get their checkbox filled with an X
Tasks without a @name associated need to get a @name, so we don’t leave tasks lying around unadressed
- If none volunteer, we create a ticket in the appropriate project; The checkbox is filled with an X, and therby scheduled for deletion (see below)
- Alternatively, note that voluteers are needed, and leave the item checkbox empty

@name - Topics that need to be discussed during the meeting get an empty checkbox and the @name of the person leading the discussion (possibly with others)
- Topics can have additional relevant information added as sub-items
@name - Topics that weren’t discussed during a meeting have their checkbox remain unfilled, so we remember to discuss them during the next meeting
@name - Topics that have been discussed get sub-items added with key points and decisions, and their checkbox filled with an X
@name - Items without a checkbox are for information only. Keep it brief, and have key points added as sub-items. The @name shares the information
- Sub-items without a name or checkbox contain key points, or additional information to the previous points
- @name - Sub-items like these can have tasks and topics too, just as above
Topics without a @name associated, get a @name associated.
- If none volunteer, the topic isn’t important enough; Make a ticket or not; Fill the checkbox with an X, so it is scheduled for deletion.
- Alternatively, leave the item checkbox empty, and note that volunteers are needed

Events in the future have an empty checkbox
- Add the @names of who is likely to attend, so they may submit/prepare talks, coordinate, etc.
Events in the past get their checkbox filled with an X
- Add a few key learnings from attendees, if relevant!
Events that nobody is likely to attend get their checkbox filled with an X

When creating the minutes, utems with filled checkboxes remain as-is. Do NOT delete!
- This item is done, so record it in the minutes as-is

When a NEW agenda is created from the previous meeting minutes, items with filled checkboxes are deleted: they aren’t relevant any more!
- ~~This item is done, so we delete ut when preparing the next meeting agenda~~